Webinar Privacy Notice Addendum

This is an addendum to our main privacy policy which can be found here.

This addendum relates to data collection and processing if you sign up for a webinar hosted by us using GoToWebinar.

 

Data collected

We will collect your name and email address at the time of sign-up.

If you attend the webinar live, we will collect additional information about your attendance including time attended, IP address, some technical information about your browser and LogMeIn client, your interactions with the webinar, if any. The webinar itself is being recorded including any comments posted on the public comment thread.

If you watch the recording of the webinar, we will collect additional information about your interaction with the recording including time watched, IP address and some technical information about your browser.

How we use this information

We will use your email address to send you content and attendance updates about the webinar prior to its scheduled presentation time.

We will also send you a link to the recording following the initial broadcast, whether you attend live or not. We will include some marketing information relating to our services in these emails. We will not send you further marketing material following the post-broadcast communication unless you ask us to or have previously been receiving marketing communications for us. However, you should note that we will not automatically exclude you from our normal research-based marketing (details of which can be found in our main privacy policy linked above) unless you opt out. Contact details for opting out can be found in our main privacy policy and every marketing communication you receive from us will include an opt-out option.

If you contribute to the webinar whether in speech, video or text comment, you will be identifiable to other participants in the webinar and on the recording, and we will use your name to identify you if we respond to your contribution.

We use the technical and attendance information collected to help us understand and improve the performance of our webinars. This information is collected and retained in identifiable form but is only used in anonymised form for this purpose.

 

Our basis for using this information

We consider this processing to be in our legitimate interest. Our Legitimate Interest Assessment for marketing is available on request. For the purposes of the ePrivacy Directive and analogous regulations concerning commercial email in other jurisdictions your registration for the webinar constitutes your consent to receive marketing communication from us by email.

 

Your rights

You have the rights over your data that are detailed in our main privacy policy. However, we make the following additional stipulations with regard to the webinar:

Once you choose to attend the webinar it will not be technically possible for us to remove any contributions you make from the recording, so your right to deletion cannot be applied in this specific case.

We cannot control the uses to which others may put the recording and we are not screening attendees by geography, so we cannot guarantee that your personal information in the form of contributions made to the webinar either as recorded speech and video, or as text in the public chat, will not be transferred outside the EEA.

You may, of course, choose not to contribute (although we very much hope you will), and you may leave the webinar at any time.

 

Sharing data with third parties

We use LogMeIn Inc’s GoToWebinar platform for our webinars. Their privacy policy also applies and can be found from the link on the registration page. We cannot control what use they make of the data they collect and make no warranties in that regard.

We will share your registration and attendance information with our partners for each webinar. These partners are listed in the invitation as sponsors, speakers or facilitators and you may request a full list of partners, with contact information, for any specific webinar at any time by contacting the Securys privacy office using the details in our main privacy policy. We cannot control to what uses our partners put the information we share with them, and we regard them as separate individual controllers for this purpose. Our webinar partners are nonetheless required to abide by all of the provisions of the UK Data Protection Act 2018 and Privacy and Electronic Communications Act 2003.

 

Securys Limited is the data controller.
The contact details to exercise your rights or to request clarification of any aspect of this notice are:

Privacy Office
Securys Limited
161-165 Farringdon Road
London EC1R 3AL
email: privacy@securys.co.uk
telephone: 0800 193 8700

[Please note that due to the current Coronavirus restrictions we are not in a position to receive physical post, so you should communicate with us by telephone or email]


You also have the right to make a complaint to the Information Commissioner’s Office – the supervisory authority that handles data protection law in the UK. You can contact them at:


Information Commissioner’s Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
email: casework@ico.org.uk
telephone: 0303 123 1113

 

Policy Information

This policy was last updated on the 17th of April 2020. We may update it at any time.

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